Why upgrade to SharePoint 2016? What you might miss?

Why SharePoint 2016 (1)


“Future of SharePoint” is a term we all have come across in last few months. Release of SharePoint 2016 is considered to be one of the most important launches by Microsoft this year. In a blog Seth Patton, general manager for the SharePoint and OneDrive Product Management team says, “As a part of Microsoft’s broader ambition to reinvent productivity, we are on a mission to make SharePoint more simple, mobile, intelligent and secure to help customers unlock the value of having it as an integrated part of Office 365. “

SharePoint 2016 is created with cloud first and mobile first approach. Two things that are taking over the world by a storm. I have enlisted upgrades and add-ons that are convincing enough for anyone to upgrade to latest SharePoint 2016. Let us take a look –

Improved Performance – Smarter

  1. Automatic creation of Indexed Columns. It cuts off the workload and partially eliminate the 5000 view threshold.
  2. Recommended upper limit of file size to be stored in SharePoint has moved from 2GB to 10GB. Terra bytes of Content database is supported in 2016 version.
  3. Time required for the creation of site collection by using templates has reduced from 40 seconds to just 1 second.
  4. SharePoint 2016 has introduced a new feature, MinRole simplifies deployment, improves performance and reliability, and eases farm scalability. With SharePoint 2016’s MinRole testing a patch gets easier and all the services are hard coded, which makes it so much smarter than previous versions.
  5. SharePoint 2016 is entirely built on the same codebase as Office 365. It is considered as most reliable, stable and well tested product which has already been used by millions in the past. As per Microsoft, same codebase is expected to be used for any future version of SharePoint.
  6. Several new features will be launched in Office 365, where they will be tried and tested by millions of online users. After online success, Microsoft will bring these features for SharePoint on-premises users. These incremental feature packs can be turned on or off by on-premises SharePoint administrators.

User-Friendly – Simpler

  1. SharePoint 2016 has now updated the ribbon from SharePoint 2013 to match the Office 365 ribbon. This will provide the consistent experience to the user while swapping between systems.
  2. SharePoint 2016 comes with a touch-friendly interface. This will improve the experience of using it over smartphone or tablet.
  3. SharePoint 2016’s Hybrid OneDrive for Business adds to the mobility. It eases the path for those who wants to move slowly to the cloud technology. With SharePoint 2016, users can redirect their on-premises My Sites/OneDrive host to SharePoint Online OneDrive for Business. This will give them the liberty to use their files from any location.
  4. Previous file name limitations have also been removed. With the latest version of SharePoint, users can include &, ~, {, and} characters. The length of the file name can also go beyond 128 characters.
  5. Now resource-based URLs can retain links when documents are renamed or moved in SharePoint, which wasn’t possible with previous versions.
  6. Now user can also see the preview of images and videos by posting them on a document library and simply clicking on them.
  7. Instead of just copying, SharePoint 2016 users can move documents from OneDrive to SharePoint eliminating the versioning issues.

Enhanced Security – Safer

  1. It offers better security for admins and end-users both with built-in and cloud connected compliance. It comes with Information Rights Management (IRM) capabilities to secure information by encrypting and securing information on SharePoint libraries with OneDrive for Business.
  2. In SSL 3.0, a security vulnerability has been discovered, which might allow an attacker to decrypt the data. To counter it some SharePoint features now deactivate SSL 3.0 connection encryption by default, as well as certain encryption algorithms (for example RC4) with known issues.

So if you want your SharePoint to be safer, smarter and simpler for better productivity on a longer run then you have got the answer.

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